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Records Specialist
KEVIL KY 42053
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-90669242

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Swift & Staley Inc

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
  1 Views, 0 Applications  
Records Specialist
Job Title: Records Specialist

Supervisor: Senior Records Manager

FLSA Status: Hourly/Non-Exempt

Work Schedule: Full time (40+ hours per week); Monday - Thursday


Under minimal supervision, the incumbent performs a myriad of administrative functions in support of the Records Department, satisfying all document control requirements.


+ Performs data entry using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports.

+ Enters data and produces reports using standard office automation or specific computer applications

+ Scans hard-copy records and/or converts electronic files to PDF files in the records management database

+ Processes reproduction requests by operating high-speed black and white copier, color copier, and binding machines; must be able to manage multiple tasks simultaneously.

+ Answers records inquiries from other departments and/or organizations.

+ Performs Records Custodian job duties.

+ May be required to anticipate changing priorities.

+ Monitors all follow-up actions required by supervisor.

+ Distributes reports and records to other departments, including other Contractors.

+ Requires excellent organization skills, accuracy, attention to detail, judgment, initiative, and flexibility.

+ Sets up and maintains filing system for the Records Management Department.

+ Interprets and provides records management guidance to other Contractor employees according to established procedures.

+ Prepares business mail and packages for U.S. mail and other commercial carriers.

+ Sorts U.S. mail to DOE and Subcontractors. Delivers mail and packages as frequently as needed, as requested by supervisor.

+ May be required to escort individuals not possessing a DOE security clearance who are authorized to review records.

+ Other duties may be assigned as necessary.


+ None


+ High School diploma or GED certificate is required.

+ Bachelor's Degree Preferred.


+ Minimum of two years direct applicable experience.

+ Experience using the software Documentum is preferred.

+ Proficiency in Microsoft Office suite of software applications.

+ Familiarity with DOE records management and document control requirements preferred.

+ Experience in understanding and applying DOE Records Schedules preferred.

+ Proficiency in Adobe Acrobat including Batching and Pre-flight checks.

+ Familiarity with scanning and imaging equipment.

+ Must be able to wear company-provided personal protection equipment when required

+ Flexible, dependable, and adaptable

+ Detail oriented and comfortable working in a fast-paced office environment

+ Must be able to operate a government vehicle.

+ Ability to obtain and maintain a Department of Energy "L" security clearance; a "Q" security clearance may be required as future needs dictate.


+ Must have a valid driver's license.

+ Must be a citizen of the United States and authorized to work in the US.


+ Must be able to meet physical capacity requirements of position as determined by the Occupational Medical Provider.

Swift & Staley Inc. (SSI) is an Equal Opportunity Employer. Reviews and tests for the absence of any illegal drug as defined in 10 CFR 707.4 will be conducted by SSI and a background investigation by the Federal government may be required to obtain an access authorization prior to employment, and subsequent reinvestigations may be required.

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